電子郵件商務(wù)英語信函寫作技巧

電子郵件商務(wù)英語信函寫作技巧

　　在日常學(xué)習(xí)、工作抑或是生活中，大家或多或少都會接觸過作文吧，作文是經(jīng)過人的思想考慮和語言組織，通過文字來表達(dá)一個主題意義的記敘方法。那么你有了解過作文嗎？以下是小編整理的電子郵件商務(wù)英語信函寫作技巧，歡迎閱讀與收藏。

　　Email communication has a pivotal role in business communication.The following tips will help you to make your email communication efficient and effective.

　　在商務(wù)往來中，電子郵件起到了關(guān)鍵作用。下面的建議可以使你的電子郵件事半功倍。

　　1.A Meaningful subject line

　　People receive a huge number of emails are present in the mailboxes every day.To get your email noticed among them, it is important to give your email a subject line that grabs the attention of the receiver.The subject should also associate closely to the content of the email.When replying remember to change the subject line rather than just let the mail program add “Re:” at the front.

　　1.有力的主題：人們每天在收件箱里會收到大量的電郵。想讓你的郵件脫穎而出，給它起一個吸引收件人眼球的主題就很重要了。主題還要和電郵內(nèi)容密切相關(guān)。如果回復(fù)時能換個主題，就會比“回復(fù)：”好多了。

　　2.Cue it right

　　It is important to send the mail to the right recipients.No one wants to receive emails in their inbox that really do not concern them.You should use the cc and bcc options only where it is important.Moreover, emails should have a personalised touch to make people relate to them more.

　　2.正確地發(fā)送：把郵件發(fā)給正確的接收人是很重要的。沒人想在收件箱中看到與自己無關(guān)的電子郵件。只有必要的時候才可以使用抄送和密送功能。此外，電子郵件還應(yīng)該因人而異，這樣更能使別人覺得與自己密切相關(guān)。

　　3.Grammatically correct

　　It is very annoying for people to find mistakes in an email.That is why you should proofread your email after completing it to correct grammar and check spelling.The use of incorrect grammar would only reduce the reputation of your organisation and yourself in the eyes of the recipient.

　　3.語法準(zhǔn)確無誤：在電子郵件中看到錯誤是很使人厭煩的。所以你要在寫完后檢查語法和拼寫。使用錯誤語法只會降低你的公司和你自己在收件人眼中的公信力。

　　4.Simple and concise

　　The attention span of people is limited and they want to be able to read emails quickly.Therefore, use simple and plain English as much as possible in your emails.For example use “buy” instead of “purchase”.Avoid clichés such as “l(fā)ast but not least” and legalese such as “in reference to” and “please contact the undersigned”.

　　4.言簡意賅：人們的注意力是有限的，所以想盡快讀完郵件。因此，盡可能在你的電郵中使用簡單明了的英語。比如，用“buy”而不要用“purchase”。避免陳詞濫調(diào)，像是“最后但并非最不重要的"，還有法律術(shù)語像“參考”或者“請于簽字人聯(lián)系”。

　　5.Appropriate Format

　　Your email should not have all the text in just a single paragraph as this makes it difficult for a reader to understand your meaning.Also avoid long and complex sentences with multiple clauses.Organise the content of your message logically and include bullet points, headings and subheadings for clarity.

　　5.適當(dāng)?shù)母袷剑耗汔]件的所有內(nèi)容不應(yīng)該都放在一段，這會使讀者很難理解你的意思。還要避免有很多從句的長句復(fù)雜句。有邏輯地組織你的文章，包括要點，標(biāo)題和用于說明的副標(biāo)題。

　　6.Appropriate Diction

　　Words like urgent and important are meant for grabbing the attention of the reader.If these words are used unnecessarily, it will only contribute to making your email seem worthless to recipients.Therefore, use urgent sparingly and resort to other such words only when absolutely necessary.

　　6.適當(dāng)?shù)拇朕o：像緊急、重要這類的詞旨在抓住讀者的注意力。如果在不必要的時候使用這些詞，你的郵件對收件人來說就會顯得沒有價值。所以，慎重使用“緊急”，只在真正必要的時候才選取這類詞匯。

　　7.Know the target audience

　　It is important that you know whom your email is supposed to convince and target.For this purpose, you should know your audience well and must have a clear idea of what they are anticipating before you start writing them an email.

　　7.了解目標(biāo)群體：你要清楚你的郵件是要寫給誰的。出于這個目的，你應(yīng)該十分了解你的讀者，在你寫郵件之前必須清楚地知道他們想要看到什么。

　　8.Use of links and attachments

　　The effective use of attachments and hyperlinks helps you communicate your message in an efficient manner and allows your email to be concise.Use links rather than copying and pasting large sections of text.

　　8.使用鏈接和附件：有效地使用附件和超鏈接會幫助你以高效的方式傳達(dá)信息，還可以使你的郵件引起注意。使用鏈接而不要復(fù)制粘貼大段的內(nèi)容。

　　9.Give a deadline for reply

　　If a reply to your email is required, then the email should clearly state the deadline for the respondent to reply.This makes it easy for the receiver to understand what actions are intended.

　　9.給出回復(fù)的截止日期：如果你的郵件需要回復(fù)，那么郵件中應(yīng)該給回復(fù)人明確指出截止時間。這使收件人更容易理解你想讓他做什么。

　　10.A clear action call

　　If your email requires the reader to perform some action or task, then the call to action should be clear and simple.Mention it more than once, so that the reader does not miss it out.

　　10.給出明確的行動指令：如果你的郵件要求讀者完成某項行動或任務(wù)，那么指令應(yīng)該清晰明了。不止一次提及，那么讀者就不會漏掉了。

　　商務(wù)英語中外貿(mào)信函寫作的常用語

　　1.Greeting message 祝福

　　Hope you have a good trip back.祝旅途愉快。

　　How are you? 你好嗎?

　　How is the project going on? 項目進(jìn)行順利嗎?

　　2.Initiate a meeting 發(fā)起會議

　　I suggest we have a call tonight at 9:30pm (China Time) with you and Brown.Please let me know if the time is okay for you and Ben.我建議我們今晚九點半和Brown小聚一下,你和Ben有沒有空?

　　I would like to hold a meeting in the afternoon about our development planning for the project A.今天下午我建議我們就A項目的發(fā)展計劃開會討論一下。

　　We'd like to have the meeting on Thu Oct 30.Same time.十月三十號(周三),老時間,開會。

　　Let's make a meeting next Monday at 5:30 PM SLC time.下周一鹽湖城時區(qū)下午五點半開會。

　　I want to talk to you over the phone regarding issues about report development and the XXX project.我想跟你電話討論下報告進(jìn)展和XXX項目的情況。

　　3.Seeking for more information/feedbacks/suggestions 咨詢信息/反饋/建議

　　Shall you have any problem accessing the folders, please let me knows.如果存取文件有任何問題請和我聯(lián)系。

　　Thank you and look forward to having your opinion on the estimation and schedule.謝謝你,希望能聽到更多你對評估和日程計劃的建議。

　　Look forward to your feedbacks and suggestions soon.期待您的反饋建議!

　　What is your opinion on the schedule and next steps we proposed? 你對計劃方面有什么想法?下一步我們應(yīng)該怎么做?

　　What do you think about this? 這個你怎么想?

　　Feel free to give your comments.請隨意提出您的建議。

　　Any question, please don't hesitate to let me know.有任何問題,歡迎和我們聯(lián)系。

　　Any question, please let me know.有任何問題,歡迎和我們聯(lián)系。

　　Please contact me if you have any questions.有任何問題,歡迎和我們聯(lián)系。

　　Please let me know if you have any question on this.有任何問題,歡迎和我聯(lián)系。

　　Your comments and suggestions are welcome! 歡迎您的評論和建議!

　　Please let me know what you think? 歡迎您的評論和建議!

　　Do you have any idea about this? 對于這個您有什么建議嗎?

　　It would be nice if you could provide a bit more information on the user's behavior.您若是能夠就用戶行為方面提供更多的信息就太感激了!

　　At your convenience, I would really appreciate you looking into this matter/issue.如果可以,我希望你能負(fù)責(zé)這件事情。

　　4.Give feedback 意見反饋

　　Please see comments below.請看下面的評論。

　　My answers are in blue below.我的回答已標(biāo)藍(lán)。

　　I add some comments to the document for your reference.我就文檔添加了一些備注,僅供參考。

　　5.Attachment 附件

　　I enclose the evaluation report for your reference.我附加了評估報告供您閱讀。

　　Attached please find today's meeting notes.今天的會議記錄在附件里。

　　Attach is the design document, please review it.設(shè)計文檔在附件里,請評閱。

　　For other known issues related to individual features, please see attached release notes.其他個人特征方面的信息請見附件。

　　6.Point listing 列表

　　Today we would like to finish following tasks by the end of today:1…….2…….今天我們要完成的任務(wù):1…….2…….

　　Some known issues in this release:1…….2…….聲明中涉及的一些問題:1…….2…….

　　Our team here reviewed the newest SCM policy and has following concerns:1…….2…….我們閱讀了最新的供應(yīng)鏈管理政策,做出如下考慮:1…….2…….

　　Here are some more questions/issues for your team:1…….2…….以下是對你們團隊的一些問題:1…….2…….

　　The current status is as following: 1…… 2…… 目前數(shù)據(jù)如下: 1…… 2……

　　Some items need your attention:1…….2…….以下方面需提請注意:1…….2…….

　　7.Raise question 提出問題

　　I have some questions about the report XX-XXX 我對XX-XXX報告有一些疑問。

　　For the assignment ABC, I have the following questions:… 就ABC協(xié)議,我有以下幾個問題:……

　　8.Proposal 提議

　　For the next step of platform implementation, I am proposing… 關(guān)于平臺啟動的下一步計劃,我有一個提議……

　　I suggest we can have a weekly project meeting over the phone call in the near future.我建議我們就一周項目開一個電話會議。

　　Achievo team suggest to adopt option A to solve outstanding issue…… Achievo團隊建議應(yīng)對突出問題采用A辦法。

　　9.Thanks note 感謝信

　　Thank you so much for the cooperation感謝你的合作!

　　Thanks for the information 謝謝您提供的信息!

　　I really appreciate the effort you all made for this sudden and tight project.對如此緊急的項目您做出的努力我表示十分感謝。

　　Thanks for your attention! 謝謝關(guān)心!

　　Your kind assistance on this are very much appreciated.我們對您的協(xié)助表示感謝。

　　Really appreciate your help! 非常感謝您的幫助!

　　10.Apology 道歉

　　I sincerely apologize for this misunderstanding! 對造成的誤解我真誠道歉!

　　I apologize for the late asking but we want to make sure the correctness of our implementation ASAP.很抱歉現(xiàn)在才進(jìn)行詢問,但是我們需要盡快核實執(zhí)行信息。

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